For information that can't be PDFed, sadly there isn't anything as standard as PDF so obfuscation techniques may be the most effective approach.
You just need a pre-agreed password, or simply give the recipient a phone call and deliver the password verbally. Just send me a download link.įor actual documents that can be PDFed the password based encryption function (set to aes128 or better, with a long password) is highly effective. The share semi-permanently links my account to theirs at that point, and takes up space on my allotment of space. I have to say though, in most cases, when someone sends me a file, I despise when they want to do a "share" rather than send me a download URL. Surely it's better than attaching the file to an email that gets passed through several servers along the way and copies are kept at each of those points. While it's not fool proof, it's not a bad idea completely. The only way it can be stolen, is if someone intercepts the email AND tries to download the file faster than the recipient does. That way, in most cases, it's only available for a few minutes to maybe a couple hours at most, and if anyone happens to intercept the URL, the chances of the file still being there are slim, as it's deleted as soon as the intended recipient gets it.
On another note, another think I do when I send a document (like applications or forms with personal data on them), is I upload the file to a custom folder, then send the link to the recipient with the specific instructions that they let me know once they've downloaded it, so I can delete it off dropbox. One reason why I keep everything inside subject folders (within the public area) and not just plopped into the public folder en-mass, as it makes it harder to guess as you would have to guess the folder-name as well. I believe they used to say that it was even accessible without a link, if someone knew (or guessed) the specific folder+filename. Yes, dropbox used to mention this in the documentation (don't know if they still do), but if you put it in your public folder, it is public.
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